As an employer, conducting exit interviews can provide valuable insights into the reasons why employees choose to leave your company. It allows you to gather feedback on the overall employee experience and identify areas for improvement. However, in order to conduct a successful exit interview, you need to first invite the departing employee to participate in the process.
Sending out a well-crafted exit interview invitation can help set the tone for a constructive conversation and ensure that the departing employee feels valued and heard. Below is a sample template that you can use to invite employees to participate in an exit interview:
Exit Interview Invitation Template
Dear [Employee’s Name],
We would like to invite you to participate in an exit interview as part of our efforts to gather feedback and insights from departing employees. Your input is important to us and will help us improve the employee experience for future team members.
The exit interview will be conducted by [HR Manager’s Name] on [Date] at [Time] in [Location]. Please let us know if this time works for you or if you would prefer to schedule an alternative time.
We assure you that all information shared during the exit interview will be kept confidential and will only be used for the purpose of improving our workplace environment. Your honest feedback is highly valuable to us and we appreciate your willingness to participate in this process.
If you have any questions or concerns regarding the exit interview, please feel free to contact [HR Manager’s Name] at [HR Manager’s Email] or [HR Manager’s Phone Number].
Thank you for your time and cooperation. We look forward to hearing your insights and suggestions.
Best regards,
[Your Company’s Name]